1. What this policy covers
This policy explains what information Optimal Core OS collects through this website, why we collect it, where it is stored and how you can ask us to remove it.
It applies to this website only. A system we build for a client is governed by that client's own agreement.
2. What the forms collect
The quote request form collects your name, business name, email address, and optionally your phone number, role, country, project details, expected number of users, timeline preference, budget range, preferred meeting times, timezone and meeting platform.
The contact form collects your name, email address and message.
We also record how you reached the site (campaign parameters and the referring page) and a hashed version of your IP address. The raw IP address is not stored.
3. Where your information is stored
Form submissions and their related records are stored in a Postgres database hosted by Supabase. Access is restricted to the Optimal Core OS team through an authenticated admin area, and to no one else.
Transactional email is delivered through Resend. Those emails contain the details you submitted; they are sent to our team and, for a quote request, a confirmation is sent to you.
4. Analytics
We use Vercel Analytics and Speed Insights, which are cookieless and do not build a profile of you across other websites. We do not run advertising pixels, and we do not sell data.
5. How long we keep it
We keep quote requests and contact messages for 24 months so we can follow up on a conversation, then delete or anonymise them. You can ask us to delete your information sooner.
6. Your choices
You can ask to see, correct or delete the information we hold about you by emailing hello@optimalcoreos.com. We will respond within a reasonable period and will tell you what we did.
7. Changes
If this policy changes, the updated version appears on this page with a new effective date.